{"id":844,"date":"2022-12-29T05:57:45","date_gmt":"2022-12-29T10:57:45","guid":{"rendered":"https:\/\/www.stubcheck.com\/blog\/?p=844"},"modified":"2023-01-30T04:36:33","modified_gmt":"2023-01-30T09:36:33","slug":"10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll","status":"publish","type":"post","link":"https:\/\/www.stubcheck.com\/blog\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll\/","title":{"rendered":"10 Guaranteed Ways to Stop Spending So Much Time on Payroll"},"content":{"rendered":"<p>Payroll can be one of the most time-consuming aspects of running a business. Every pay <a title=\"Payroll\" href=\"https:\/\/www.stubcheck.com\/blog\/9-simple-tips-to-make-payroll-management-smoother\/\" rel=\"nofollow\">Payroll<\/a>\u00a0can be one of the most time-consuming aspects of running a business. Every pay period requires you to process salaries and hand out paystubs to your employees. These records must be detailed to show the whole picture of gross earnings and deductions. If there are any errors in checkstubs, it can lead to <a title=\"employee grievance\" href=\"https:\/\/www.stubcheck.com\/blog\/15-sure-shot-ways-to-boost-employee-productivity-at-your-firm-via-paycheck-stubs\/\" rel=\"nofollow\">employee grievance<\/a>s and cost your business penalties during tax audits.<\/p>\n<p>If you are a small business owner, having that amount of time to work with payroll can be hard to achieve. You have to focus your energies on activities to create the business. So, is there any way to reduce payroll time without bringing in errors and inaccuracies? Let us break this down, from employing a <a title=\"free check stub maker\" href=\"https:\/\/www.stubcheck.com\/regular-pay-stub\" rel=\"nofollow\">free check stub maker<\/a> to HR strategies you can implement.<\/p>\n<p><img data-attachment-id=\"884\" data-permalink=\"https:\/\/www.stubcheck.com\/blog\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll-2\/\" data-orig-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?fit=624%2C351&amp;ssl=1\" data-orig-size=\"624,351\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"10 Guaranteed Ways to Stop Spending So Much Time on Payroll\" data-image-description=\"\" data-medium-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?fit=300%2C169&amp;ssl=1\" data-large-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?fit=624%2C351&amp;ssl=1\" decoding=\"async\" loading=\"lazy\" class=\" wp-image-884\" src=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?resize=612%2C344&#038;ssl=1\" alt=\"10 Guaranteed Ways to Stop Spending So Much Time on Payroll\" width=\"612\" height=\"344\" data-wp-pid=\"884\" srcset=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?w=624&amp;ssl=1 624w, https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/10-Guaranteed-Ways-to-Stop-Spending-So-Much-Time-on-Payroll-1.jpg?resize=300%2C169&amp;ssl=1 300w\" sizes=\"(max-width: 612px) 100vw, 612px\" title=\"\" data-recalc-dims=\"1\"><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_50 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\" role=\"button\"><label for=\"item-69d2b3fd45df1\" aria-hidden=\"true\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;direction:ltr;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/label><input  type=\"checkbox\" id=\"item-69d2b3fd45df1\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.stubcheck.com\/blog\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll\/#Simple_Strategies_to_Cut_Payroll_Processing_Time\" title=\"Simple Strategies to Cut Payroll Processing Time\">Simple Strategies to Cut Payroll Processing Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.stubcheck.com\/blog\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll\/#Benefits_of_Streamlining_Payroll_Processing\" title=\"Benefits of Streamlining Payroll Processing\">Benefits of Streamlining Payroll Processing<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Simple_Strategies_to_Cut_Payroll_Processing_Time\"><\/span><strong>Simple Strategies to Cut Payroll Processing Time<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We have collected some practical ideas that can make a sizeable difference for business owners. Once you start incorporating these ideas, you will find that payroll cycles don\u2019t seem so daunting anymore.<\/p>\n<h3><strong>1. Revaluate your payment methods<\/strong><\/h3>\n<p>If you still use checks, it might be time for a change. Writing out and distributing checks can take valuable time and slow down payroll management. Many businesses now use direct deposit. You can also consider mobile wallets.<\/p>\n<p>Before making an overhaul, confirm the payment laws in your state. For instance, California and New York require you to get written permission from employees to make their payments by bank deposit. Kansas and Indiana need you to ask your staff to accept direct payment. But you must offer an alternative for those without a bank account.<\/p>\n<h3><strong style=\"font-size: 24px;\">2. <\/strong><strong>Use an online paystub generator<\/strong><\/h3>\n<p>Digitizing can save tons of time and also limit the scope of error. You can consider using a paystub creator like <a title=\"StubCheck.com\" href=\"https:\/\/www.stubcheck.com\" rel=\"nofollow\">StubCheck.com<\/a> instead of relying on paper documents. We use a straightforward process that involves only three steps. First, you have to enter the necessary personal and payment information. The background calculator refers to the tax norms in your state and computes all the essential fields for you. Once you preview and confirm the <a title=\"generated paystub\" href=\"https:\/\/www.stubcheck.com\/blog\/how-to-use-an-online-paystub-generator-for-efficient-payroll\/\" rel=\"nofollow\">generated paystub<\/a> &#8211; you are done! Printing or sharing the <a title=\"payslips\" href=\"https:\/\/www.stubcheck.com\/enhanced-pay-stub\" rel=\"nofollow\">payslips<\/a> with your staff via e-mail is convenient. Going the automated way can save time, paper, and storage needs.<\/p>\n<h3><strong>3. Use a monthly or bi-weekly payroll frequency<\/strong><\/h3>\n<p><a title=\"Weekly payroll\" href=\"https:\/\/www.stubcheck.com\/regular-pay-stub\" rel=\"nofollow\">Weekly payroll<\/a> can be time-consuming and prone to mistakes. A daily cycle is even worse in this regard (although it is essential for some businesses). Consider changing your frequency to bi-weekly or semi-monthly to reduce the number of runs required. You can save yourself a lot of stress and time this way.<\/p>\n<h3><strong>4. Build a payroll calendar in advance<\/strong><\/h3>\n<p>Besides setting the payroll frequency, business owners must work out other scheduling aspects. For example, when do you have holidays, and how will they affect payroll? What are your timeframes for addressing employee queries about their salaries or bonuses? Have you set up alarms to disburse paychecks or make direct deposits to your workforce on time? Creating a fleshed-out calendar before the new financial year commences can be a fabulous way to avoid wasted time.<\/p>\n<h3><strong>5. Link attendance timecards to payroll<\/strong><\/h3>\n<p>If your employees enter timesheets that you transfer to your payroll application, you have your work cut out. Essentially, you are entering the details twice \u2013 an expensive proposition for any business. It is better to link your attendance timecards to payroll. Your staff can fill out the required information on a self-service portal. You will only need to review the data and approve the hours.<\/p>\n<h3><strong>6. Invest in automation software<\/strong><\/h3>\n<p>Automating multiple payroll processes can reap substantial time and cost benefits. You can look for a full-service solution that also works on taxes, time-keeping, and attendance. Such software can tie in with any existing payroll software you may already have. Automation reduces the scope for errors as well, further benefitting your business.<\/p>\n<h3><strong>7. Outsource payroll processing<\/strong><\/h3>\n<p>Many entrepreneurs decide to outsource payroll requirements to a service provider. You can pick a payroll company that specializes in the kind of business you run. You may be able to find the perfect plan that suits the size of your establishment. This solution removes a huge stressor from your work life, keeping you free to focus on more creative aspects of the business. Look for a trusted company with established protocols for addressing grievances, rectifying errors, etc. You can also arrive at a mutually compatible payment plan depending on the number of payroll runs you need.<\/p>\n<h3><strong>8.\u00a0 Update employee records periodically<\/strong><\/h3>\n<p>When essential employee details change, they should reflect on your payroll records. Outdated or inaccurate information will lead to erroneous paystubs and slow down everything. A good way is to ask your employees to update you when they move to a new address. Likewise, they must also let you know if their filing status changes or if they get married. Verifying Form W-4 is a quick method to keep records updated. It will also cover fields like <a title=\"SSN\" href=\"https:\/\/www.ssa.gov\/ssnumber\/\" rel=\"nofollow noopener\">Social Security Number<\/a>.<\/p>\n<h3><strong>9. Keep payroll records organized<\/strong><\/h3>\n<p>Storing your paystubs is an integral part of running a business. You should keep <a title=\"checkstubs\" href=\"https:\/\/www.stubcheck.com\/Online-Pay-Stub\" rel=\"nofollow\">checkstubs<\/a> for at least three years. Employers often file tax-related records for four years. You can keep these records organized in cabinets and folders for quick access. Digital solutions are easier to manage since they don\u2019t take up office space and offer quick access. A paystub generator free may tie in with cloud storage and indexed access. When you have all <a title=\"filing-taxes-topics\" href=\"https:\/\/www.usa.gov\/filing-taxes-topics\" rel=\"nofollow noopener\">payroll-related documentation<\/a> neatly organized, you save time filing taxes and addressing grievances.<\/p>\n<h3><strong>10. Consider unlimited paid time off (PTO)<\/strong><\/h3>\n<p><strong><a title=\"Unlimited PTO\" href=\"https:\/\/r.search.yahoo.com\/_ylt=AwrKC.IKY61jlwEMgsK7HAx.;_ylu=Y29sbwNzZzMEcG9zAzEEdnRpZAMEc2VjA3Nj\/RV=2\/RE=1672336267\/RO=10\/RU=https%3a%2f%2fwww.freshworks.com%2fhrms%2funlimited-pto%2f%23%3a~%3atext%3dUnlimited%2520Paid%2520Time%2520Off%2520means%2520there%2520is%2520no%2cas%2520responsible%2520adults%2520who%2520can%2520manage%2520their%2520time.\/RK=2\/RS=cYbtLkjGve88ysMf4IuuUlywrHM-\" rel=\"nofollow noopener\">Unlimited PTO<\/a><\/strong> may sound wacky, but many businesses are now open to this policy. The premise is that employees don\u2019t get assigned a fixed number of paid days off at the beginning of the year. An advantage vis-a-vis payroll is that you get tax breaks and reduce the codes involved in routine payroll management. The policy can also build employee trust and be an enticing perk during recruitment. You can give it a shot if you are confident your staff won\u2019t abuse the system.<\/p>\n<p><img data-attachment-id=\"886\" data-permalink=\"https:\/\/www.stubcheck.com\/blog\/10-guaranteed-ways-to-stop-spending-so-much-time-on-payroll\/benefits-of-streamlining-payroll-processing\/\" data-orig-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?fit=624%2C297&amp;ssl=1\" data-orig-size=\"624,297\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;1&quot;}\" data-image-title=\"Benefits of Streamlining Payroll Processing\" data-image-description=\"\" data-medium-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?fit=300%2C143&amp;ssl=1\" data-large-file=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?fit=624%2C297&amp;ssl=1\" decoding=\"async\" loading=\"lazy\" class=\"size-full wp-image-886\" src=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?resize=624%2C297&#038;ssl=1\" alt=\"Benefits of Streamlining Payroll Processing\" width=\"624\" height=\"297\" data-wp-pid=\"886\" srcset=\"https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?w=624&amp;ssl=1 624w, https:\/\/i1.wp.com\/www.stubcheck.com\/blog\/wp-content\/uploads\/2022\/12\/Benefits-of-Streamlining-Payroll-Processing.jpg?resize=300%2C143&amp;ssl=1 300w\" sizes=\"(max-width: 624px) 100vw, 624px\" title=\"\" data-recalc-dims=\"1\"><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Benefits_of_Streamlining_Payroll_Processing\"><\/span><strong>Benefits of Streamlining Payroll Processing<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the main advantages of <a title=\"digitally handling\" href=\"https:\/\/redskyit.com\/construction-software-resources\/6-reasons-to-manage-payroll-digitally\/\" rel=\"nofollow noopener\">digitally handling your payroll<\/a> is savings. You will not have to dole out a hefty salary to employees in the payroll team. Hiring more workers entails additional income heads like overtime, healthcare, etc. Trusting a software application can erase this expense head. You will still witness cost benefits if you outsource payroll processing to a third-party agency.<\/p>\n<p>Another huge plus of using an automated payroll service pertains to taxes. Business owners frequently struggle to keep up with the updated tax codes in their states of operation. The US has changed tax laws thousands of times in the past decade. Not using the latest figures will lead to inaccuracies. <a title=\"StubCheck.com\" href=\"https:\/\/www.stubcheck.com\/\" rel=\"nofollow\">StubCheck.com<\/a> always keeps the calculator updated with the latest numbers so that you needn\u2019t fret about potential errors.<\/p>\n<p>It can be easy to overlook the costs of payroll in the madness of running a business. But, over time, it can deplete your resources unless you actively work on streamlining things. More companies now opt to go the digital route to <a title=\"reduce payroll processing\" href=\"https:\/\/www.stubcheck.com\/blog\/9-simple-tips-to-make-payroll-management-smoother\/\" rel=\"nofollow\">reduce payroll processing<\/a> time. The use of a free paystub maker has also become widespread.<\/p>\n<p>Making payroll changes can be a paradigm shift for your business. We advise you to take your time before arriving at HR decisions and have plans to make the changes effective across your organization.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Payroll can be one of the most time-consuming aspects of running a business. Every pay Payroll\u00a0can be one of the most time-consuming aspects of running a business. Every pay period requires you to process salaries and hand out paystubs to your employees. These records must be detailed to show the whole picture of gross earnings [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"spay_email":"","jetpack_publicize_message":""},"categories":[1],"tags":[359,332,371,24],"jetpack_featured_media_url":"","jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack-related-posts":[],"jetpack_shortlink":"https:\/\/wp.me\/pdkXKn-dC","_links":{"self":[{"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/posts\/844"}],"collection":[{"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/comments?post=844"}],"version-history":[{"count":13,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/posts\/844\/revisions"}],"predecessor-version":[{"id":995,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/posts\/844\/revisions\/995"}],"wp:attachment":[{"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/media?parent=844"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/categories?post=844"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.stubcheck.com\/blog\/wp-json\/wp\/v2\/tags?post=844"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}