State-wise Payroll Requirements in the US

We have created a state-specific payroll calculator and compiled all the necessary information about unique requirements, taxes and forms.

Payroll requirements and taxes differ across different states in the United States. Depending on where you live and work, the amount of tax deducted from your paycheck will vary. It can be a bother to figure out the state-specific deductions every time you run payroll. It is why we created an automatic paycheck calculator specific to you.

On, you can create professional and accurate paycheck stubs specific to your location, remaining assured that your records are 100% error-free. With our online paystub generator , you can assess where your hard-earned money is going and discover intuitive ways to save cash every month. Your paycheck stub will reflect your gross income, benefits, deductions, and net income.

Build Your Stub Right Now

paystub sample

This is a sample paystub. The watermark will be removed once you’ve made the payment.

Calculate your monthly savings

Unless you have regular paystubs, tracking your savings can become tricky. The old rule of thumb is to save 10% of your income. But if you are building a retirement nest or saving for a big-ticket purchase like an estate or a car, your savings requirements will shoot up. Meeting your target can be challenging after deductions for payroll taxes, health care costs, and 401(k) payments. But that is where financial planning comes in.

At, we can help you generate detailed paystubs for each pay period. They will display your net take-home income after all state-specific deductions. Take the first step toward securing your financial goals.

Are State Requirements on Payroll Different?

Many states withhold taxes from your paycheck. These are in addition to federal taxes. The rules can be quite different, which increases the scope for error during payroll processing. States like California let you deduct expenses toward home mortgage interest up to $1 million.
Some states require separate W-2 forms and annual reconciliation forms. Connecticut needs you to file an annual reconciliation with the state electronically. Others like California and D.C. don’t need state year-end forms and use the quarterly DE 9 filing for reconciliation.

What if your State does not require Paystubs?

The Fair Labor Standards Act (FLSA) demands that an employer maintain payroll records for three years. However, all states do not need to issue these records to the employees. States in the US can get divided into the following categories based on their paystub requirements:

  • Access: States like Kansas and New York legally require employers to share paystubs in every pay period.
  • No-requirement states: States like Alabama and Ohio don’t ask employers to issue paystubs to the staff.
  • Print states: If you work in states like California or Iowa, your employer must give you a printed or written paystub.
  • Opt-in states: Hawaii needs an employee to opt into receiving an electronic paystub.
  • Opt-out states: Delaware, Minnesota, and Oregon share electronic pay stubs with employees but let them opt out if needed.
With a reliable online checkstub maker, you can generate accurate records for each pay period. It also works well if you are a freelancer, contractor, or self-employed professional.

Can I Add Extra Earnings to my Paystubs?

Yes, you can! At, we use detailed paystub templates that let you factor in all your extra earnings. The following qualify as additional income for a pay period:

  • Overtime hours
  • Rewards
  • Separation pay
  • Bonuses for your salary
  • Vacation pay
Our enhanced paystub templates allow you to include additional income streams and perform error-free calculations each time.

State-wise Paycheck Calculator

Select the state you work in to access the calculator and generate neat and professional checkstubs within minutes.