Suspect Pay Irregularities? 5 Things you should discuss with HR Now | Online Paystub Generator

If you are a full-time or part-time employee of a company, you are due to get paid at least once a month. Employers take care to arrive at the right salary for you, considering the job market, your experience, and the supply and demand scenario of the economy. However, pay irregularities may disrupt your monthly salary and lead to underpayment, missed overtime pay, or incorrect deductions for taxes. Not getting adequate compensation for your work can be demoralizing and prove detrimental to your financial health.

As an employee, you should immediately flag any payment concerns to your HR department. In this article, let us understand the main clarifications you should seek and how to rectify salary-related errors.

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Suspect Pay Irregularities

What to Discuss with HR to Resolve Wage Concerns

 Getting a lower salary than usual is a shock to the system. However, changes in interest rates or hikes in premiums can affect your payment without your knowledge. At other times, HR may have erred in entering your overtime hours or marked you as a contractor. Companies that still rely on manual payroll processing instead of tools like a free check stub maker are likelier to make mistakes.

Whatever the reason, you must bring the irregularities in your salary to the attention of your supervisor and the HR team. We have listed the main topics you should cover during your meeting with human resources:

  1. Your employee classification

How you are classified as an employee in your current organization affects your wages, perks, benefits, taxes, etc. A permanent employee gets more wage additions than a freelancer or a contractor. When you fear that pay irregularities have crept in, the first step should be to clarify your categorization with HR. Only then can you be sure that you receive all the benefits you are entitled to get.

  1. Your minimum hourly pay

If you are a minimum wage worker, this is the most crucial thing to discuss. What is the lowest amount you must get paid every hour? Based on the organization for which you work, a floor rate is mandated for federal employees, state workers, and private staff. For example, if you are a government worker, you must get at least $7.25 per hour. However, if you are an employee of a state organization, it will vary hugely. Washington can pay as much as $13.5 every hour, while Georgia pays just around $5. The money you make will also depend on the industry, with sectors like retail offering less compensation.

  1. Your salary deductions

HR arrives at your take-home salary after subtracting mandatory deductions from the gross wages. Usually, these are taxes like federal income tax and local-body charges. HR will also reduce payments towards insurance, programs like Social Security, Medicare, etc., and retirement contributions. Whatever the deductions, they must be listed on your paystub online or on paper. If you suspect discrepancies, you must discuss them with the HR team to ensure no incorrect deductions.

  1. Request for detailed paystubs

Does your employer issue periodic paystubs with detailed wage information? A typical payment record contains your details, gross salary, hours worked, payments for overtime, commission, etc. It also lists all the deductions like income tax, loan repayments, and premiums for medical plans. A thorough paystub is an indispensable tool to track your earnings over time and guarantee zero error. Since the FLSA (Federal Law Standards Act) does not mandate all the states to issue paystubs, you can request the HR team to share them with you. Tools like offer comprehensive templates for regular and enhanced check stubs. A free check stub maker with calculator can simplify the job for your payroll department.

  1. Your overtime pay calculations

Overtime payment varies across pay periods, making it an area where mistakes commonly occur. The law is that you must be paid 1.5 times (or time and a half) for overtime work after your regular hours. So, if you covered for a colleague in the previous month or worked extra hours to attend to a crisis, you are entitled to get overtime pay. It should show up in your checkstub. If your company uses manual time-keeping, your hours may not get recorded correctly. Ask HR to verify the records in the notebook. Over time, it should be a prerogative for the organization to invest in professional book-keeping software and tools like an online paystub generator.

What to do when HR refuses to Address Pay Irregularities

If you don’t find your efforts bearing fruit even after repeated conversations, you should file a complaint with the state labor agency. You may also have a word with a lawyer and consider filing a lawsuit. There is nothing worse than not getting the appropriate payment for your services in this stressful, competitive world. Do not hesitate from bringing up wage irregularities that are bogging you down.

The HR team works to send correct, timely paychecks to the workforce. As the size of the business increases, the probability of errors also goes up, especially if your company does not use professional financial software. Discussing the above subjects should clear the air and weed out issues like underpayment.

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